​Business & Operations Assistant

​Business & Operations Assistant, Central London – £30-£45K dependent on experience

This eco-tech business are growing quickly at the moment, and need an exceptional Business & Operations Assistant to join the team.

Their innovative technology creates interactive experiences, educating, engaging, and enabling meaningful action through imaginative experiences. They help leading brands and organisations worldwide engage with stakeholders around energy generation, sustainability and corporate social responsibility (CSR) in fun and interactive ways.

This is a unique role for a dynamic, solution driven leader who is looking to take on a breadth of responsibilities to launch the next phase of their career.

This role is critical in ensuring the seamless operation of the business, providing essential support that enables other team members to focus on their core responsibilities. You will be working with their executive team supporting on core day to day activities and being the main point of contact in their office for support.

This Business & Operations Assistant key responsibilities are:

Financial Support:

Budgeting: Assisting in budget preparation and monitoring expenses.

Purchasing: Handling invoices, payments, and financial documentation .

Bookkeeping: Managing expense reports and ensuring compliance with financial policies.


Administrative Support:


Office Management: Oversee day to day operations of the central London office, including managing office supplies, equipment, facilities, leading social activities and initiatives.

Scheduling and Coordination: Managing calendars, scheduling meetings, and coordinating and full delivery of PR, sales demos, conferences & events.

Communication: Handling correspondence, answering phone calls, and managing key email boxes with a focus on sales execution.

Documentation: Preparing reports, minutes, presentations, and maintaining records.

HR: Lead the On Boarding and Off boarding for new starters.


Operational Support:


Process Management: Assisting in the development and implementation of operational procedures.

Logistics: Coordinating logistics for supplies, equipment, and other operational needs.

Data Management: Maintaining databases (Xero and Asset), updating records, and ensuring data accuracy.


Project Assistance:

Project Coordination: Supporting business projects with planning, execution, and monitoring of projects.

Research: Conducting research and gathering data for various sales, marketing and investment projects and initiatives to support executive decision-making.

Reporting: Preparing reports and tracking progress, at Executive and Board level.

Customer and Stakeholder Support:

Customer Service: Addressing customer and stakeholder inquiries and providing support.

Client Relations: Assisting in maintaining client relationships and managing client communications.


Skills and Qualifications:

Organizational Skills: Ability to manage multiple tasks and prioritise effectively.

Communication Skills: Strong verbal and written communication skills.

Technical Proficiency: Familiarity with office software (e.g., MS Office, Xero, Asana (project management), Hubspot (CRM)).

Problem-Solving: Ability to identify issues and develop practical solutions.

Attention to Detail: Ensuring accuracy in all tasks and documentation.

Interpersonal Skills: Ability to work well with a diverse team and handle interactions with stakeholders and customers.

Adaptability: Flexibility to adapt to changing priorities and workloads.


Education and Experience:

Education: A bachelor's degree in business administration, operations management, finance, project management or a related field is often preferred.

Experience: 5 years minimum previous experience in an administrative or operational support role.

Please quote AP1089 when applying for this Business & Operations Assistant role.